Topic outline

  • Office of Faculty Development

    Sam Holtzman, Ph.D. | Director of Faculty Development

    ext.2479 | sam.holtzman@artcenter.edu


    A place to begin for faculty with questions about teaching and learning at ArtCenter is the Office of Faculty Development, a position created in 2013 at ArtCenter to support professional teaching development. Please contact Sam Holtzman, the Director of Faculty Development for help with syllabus and curriculum development, methods and manner of assessment, rubrics and tools for teaching, facilitation techniques, ELL support, and for other questions about pedagogy and best-practices. The Office of Faculty Development conducts the Orientation for New Faculty, a series of in-term workshops, leads the Faculty Assessment Liaison Cohort, and offers all faculty 1:1 classroom consultation and coaching sessions.

    The sections below have information and resources about the following topics:

    • Coaching and Classroom Observations
    • New Faculty Orientation (Undergraduate and Graduate)
    • ArtCenter at Night and ACT New Faculty Orientation
    • Checklist for Day One
    • Syllabus and Weekly Plan
    • Developing Rubrics
    • FERPA - Family Educational Rights and Privacy Act
    • Liaison Librarian Program
    • Faculty Performance Review
    • Supporting English Language Learners
    • Diversity and Inclusion
    • Students Receiving Accommodations
    • CARE at ArtCenter (Communicate Assess Refer Evaluate)
    • Course Evaluations
    • Academic and Creative Integrity
    • Faculty Professional Development
    • Grants for Faculty Members (TAA, FPG, HMTC)
    • Field Trip Waiver and Release Form
    • Week 1, 3, 7 Reminders
    • Re-Tooling Your Classroom for the 21st Century

    • Coaching and Classroom Observations

      1:1 coaching is conducted by the Director of Faculty Development through a process of observation and debrief. Scheduled by appointment, coaching is optional and confidential - observation notes and conversations around the Coaching process are not reported or shared with departmental or college administration or included in faculty performance review, unless by faculty member request. Coaching is conducted on your terms - you can ask for a general observation, or for certain aspects of teaching to be observed (critique, facilitating discussions, etc). Coaching can also take place at any point in the Teaching Cycle (Planning, Instruction, Assessment, Reflection) and cover a range of events. Please see the menu below and click on the link to view a PDF of additional coaching and workshop topics.


    • New Faculty Orientation

      Welcome to teaching at ArtCenter!

      Orientation for new faculty members begins with a letter of welcome from the Provost and Director of Faculty Development outlining important information for the first few weeks, orientation events, tasks to complete prior to the first day of teaching, and some information about types of support available for new faculty members. To begin the orientation, please attend to the tasks outlined below:


      Orientation Material and 1:1 meeting

      Every new faculty member will have a required 1:1 orientation meeting with the Director of Faculty Development prior to beginning teaching. The 1:1 orientation will cover syllabus and course planning, grading and evaluation, College and classroom policies, and resources, support, and facilities across both campuses. Additional topics to be covered depend on familiarity with the college and experience as an instructor. See New Faculty Orientation One on One for a list of topics to be covered during the initial orientation meeting.

      • Contact Megan Segota (megan.segota@artcenter.edu) in the Office of the Provost to schedule a 1:1 New Faculty Orientation meeting with Faculty Development. She will also assist you with your new hire paperwork.
      • Review the Syllabus and Weekly Plan template and prepare a draft if possible prior to your 1:1 Orientation meeting. The completed syllabus will be distributed to the students on the first day of class and also submitted to the department. Syllabus and Weekly Plan template, and completed samples are available in the section below on syllabi, along with a checklist to use for guidance. Templates are available for Undergraduate courses, Graduate courses, and ArtCenter at Night courses. Please also visit the section below on Rubrics to see samples and a template.
      • Please review the Checklist for Day One (section below) for information about classroom management and administration, getting your classroom/studio set up, and contacts for AV and Tech support. Prior to your first day in the classroom or studio, please familiarize yourself with all college policies listed on the syllabus and see the section below on FERPA (Family Education Rights Privacy Act).


      You will receive a folder in your orientation meeting with handouts about faculty development, human resources (HR), and additional information about the campus. We will review this information during your 1:1 orientation. For your convenience, this information is also available here: Resource Guide for New Faculty, HR Resources, and Additional Resources and Campus Information


      ArtCenter Email and Access to Inside

      Within a few days of completing the New Faculty 1:1 Orientation (pending completion of new hire paperwork with HR), you will receive your ArtCenter email address, username and password from helpdesk@artcenter.edu. Upon receipt, please log in to inside.artcenter.edu and make sure your course(s) are listed on your dashboard and that you can access your attendance sheet to see current enrollment for your course - see the Checklist for Day One with a section on inside.artcenter for directions and links to screenshots. With your username and password you can now begin to set up your (optional) course site on DotEd (ArtCenter's Learning Management System). For more information about DotEd, directions and tutorials, please visit: http://citl.artcenter.edu/dtl/


      Online Classroom Management

      At ArtCenter we ask that you attend to the following aspects of classroom management using our online systems; Attendance, Course Evaluations, and Final Grade Submission. For technical support with any of these areas, please email helpdesk@artcenter.edu


      Faculty Development at ArtCenter

      If you have any questions about teaching here, or if I can help in any way as you work to set up your course and get ready for Week 1 and then beyond into the rest of the term, please don’t hesitate to reach out. Faculty members often come to me for help with course/curriculum design, setting up assignments, creating a grading rubric tied to project briefs, different methods for critique, and ways to engage and support English language learners. 1:1 coaching sessions on all topics are available by appointment or drop-in and classroom/studio visits can be arranged as needed. Work with Faculty Development is confidential. To schedule a meeting with Faculty Development, or for any questions about teaching and learning at ArtCenter, please don't hesitate to contact me: sam.holtzman@artcenter.edu

    • ArtCenter at Night: New Faculty Orientation

      Welcome to teaching at ArtCenter at Night!

      Orientation for new faculty members begins with a letter of welcome from the Provost and Director of Faculty Development outlining important information for the first few weeks, orientation events, tasks to complete prior to the first day of teaching, and some information about types of support available for new faculty members. Each new faculty member will also have a 1:1 orientation meeting with the Office of Faculty Development. You will receive a folder in your orientation meeting with handouts about faculty development, human resources (HR), and additional information about the campus which we will review along with the syllabus during your 1:1 orientation. For your convenience, this information is also available here: Resource Guide for New Faculty, HR Resources, and Additional Resources and Campus Information. To begin the orientation, please review the material and attend to the tasks outlined below:


      Orientation Material

      • Contact Megan Segota (megan.segota@artcenter.edu) in the Office of the Provost to schedule a 1:1 New Faculty Orientation meeting with Faculty Development. She will also assist you with your new hire paperwork.

      • Prepare your syllabus for distribution to the students and make sure to submit a copy to your department. The ArtCenter at Night Syllabus Template and completed sample is available below in the section on syllabi, along with a checklist to use for guidance. This template is required for use by all faculty members. Also recommended is the creation of a rubric for grading, evaluation, and feedback. Samples, templates, and additional resources are provided below to help with this task. Please don't hesitate to reach out with any questions about Syllabi, Weekly Plan, or Rubrics.
      • Please review the Checklist for Day One (section below) for information about classroom management and administration, getting your classroom/studio set up, and contacts for AV and Tech support. Prior to your first day in the classroom or studio, please familiarize yourself with all college policies listed on the syllabus and see the section on this inside.artcenter.edu page on FERPA (Family Education Rights Privacy Act).


      ArtCenter Email and Access to Inside

      About one week prior to the term start (pending completion of new hire paperwork with HR) you will receive your ArtCenter email address, username and password from helpdesk@artcenter.edu. Upon receipt, please log in to inside.artcenter.edu and make sure your course(s) are listed on your dashboard and that you can access your attendance sheet to see current enrollment for your course - see the Checklist for Day One with a section on inside.artcenter for directions and links to screenshots. With your username and password you can now begin to set up your (optional) course site on DotEd (ArtCenter's Learning Management System).


      Syllabus, Weekly Plan, and Rubrics

      The syllabus is a teaching and learning agreement between the instructor, the students, and the department. The ArtCenter at Night syllabus has a course description and CLOs (determined in conjunction with the department), a tentative schedule for the term, projects and grade percentages (generated by the instructor) and a list of pertinent institutional policies. The syllabus outlines course content, communicates course organization and procedures, institutional policies, and is an important component of assessment and accreditation. We ask all faculty members to complete a syllabus in courses for which they are lead instructor.


      Below, please find the ArtCenter at Night Syllabus Template. The template must be used and should be completed or updated before the beginning of each term, submitted electronically to the Department (emailed to the Coordinator) and given to students during the first class, on paper or uploaded online via DotED. The Weekly Plan of activities (attached to the syllabus) is recommended as a best practice in order to help students plan and organize their time and activities throughout the course. We also recommend that you create a Rubric for grading, evaluation, and feedback. A Rubric Template, Sample Rubric (for presentations), and Faculty Development guide are here for your use.

      A few reminders to consider when completing your syllabus:

      • Please make sure that the Course Description for your class matches the one that is posted on inside.artcenter.edu.
      •  It is important for students to know how they will be graded. Please make sure the grading box is completed and indicates clearly what percentage of the final grade each project or assignment carries. Completing a rubric for major projects is a good way to make sure the criteria are clear as well.
      • Make sure you provide estimated costs for required materials for your course in the appropriate section. This is essential to help students with fiscal and financial planning.
      • Please review the 2 syllabus samples for guidance; ACN_256_Hoy_17FA (by Dan Hoy), and ACN_369_Shively_17FA (by Shively & Walker)


      If you have any questions while you are working on your syllabus, weekly plan, or rubric, please don't hesitate to reach out to the Office of Faculty Development (sam.holtzman@artcenter.edu) or your department Director or Coordinator.


      Online Classroom Management

      At ArtCenter we ask that you attend to the following aspects of classroom management using our online systems; AttendanceCourse Evaluations, and Final Grade Submission. For technical support with any of these areas, please email helpdesk@artcenter.edu 


      Faculty Development at ArtCenter

      If you have any questions about teaching here, or if I can help in any way as you work to set up your course and get ready for Week 1, and then beyond into the term, please don’t hesitate to reach out. Faculty members often come to me for help with course/curriculum design, setting up assignments, creating a grading rubric tied to project briefs, different methods for critique, and ways to engage and support English language learners. 1:1 coaching sessions on all topics are available by appointment or drop-in and classroom/studio visits can be arranged as needed. Work with Faculty Development is confidential. To schedule a meeting with Faculty Development, or for any questions about teaching and learning at ArtCenter, please don't hesitate to contact me: sam.holtzman@artcenter.edu

    • Checklist for Day One

      Please use this checklist to help you plan and be ready for the start of the term by attending to three different tasks/areas: syllabus and curriculum, access to inside.artcenter.edu, and classroom and material preparation.


      The first section, Preparing for the Classroom / Studio, asks you to complete your syllabus before the start of the term and be prepared to distribute it to the students, either by paper or electronically (preferred) using DotEd. Resources and contact information to help with these areas are provided. As you prepare your teaching materials you may want to check in with your Liaison Librarian. Liaison Librarians are familiar with the specific genre and content areas, and our collections, and are designated to work with certain departments. Please reach out to the library for help preparing your curriculum, identifying materials, and utilizing the course reserve system.


      The next section and set of tasks revolves around access to and use of inside.artcenter.edu. Access to Inside is needed in order to review course information, see a roster of your students with pictures, utilize the email class function, and take weekly attendance (a required function for faculty members). The next two sections of the checklist refer to classroom supplies and classroom technology. Copies can be made using a departmental copy code (budget code) at several machines across campus and in the faculty lounge(s). This code can also be used in the print shops and the campus store for classroom and instructional materials. Please contact your department/coordinator for budget codes, limitations and restrictions to purchases and amounts, and approval. Whenever possible, please visit your classroom prior to the first day of teaching to familiarize yourself with the set-up and arrangement, and confirm computer connectivity and color. See the checklist for contact information if you have problems or questions with any of the areas listed above.

    • Syllabus and Weekly Plan

      The syllabus is a teaching and learning agreement between the instructor, the students, and the department. A syllabus has a course description and CLOs (provided by the department), a tentative schedule for the term, projects and grade percentages (generated by the instructor), a detailed weekly plan, required materials, and a list of pertinent institutional policies.


      This syllabus template is required for all courses in degree programs and is an important component of assessment and accreditation. All faculty members must complete a syllabus in courses for which they are lead instructor.


      Below, please find the Syllabus and Weekly Plan Template. There are different templates for graduate and undergraduate courses, so please make sure you are working with the appropriate one. Samples are also included for reference as well as a checklist to guide completion. The Syllabus template must be used and should be completed or updated before the beginning of each term, submitted electronically to the Department (emailed to the Coordinator) and given to students during the first class, on paper or uploaded online via DotED. We have developed our Syllabus format to include Program or Course Learning Outcomes and alignment with major projects or assignments, as well as a weekly plan of activity within the course. This helps create a cohesive curricular picture for each student, across all departments. Syllabi files should be named to include: Department code, course code, instructor last name, and term of instruction. For example: GPK_159_Goodman_15SU.

      A few reminders to consider when completing your syllabus:

      • Please make sure that the Course Description for your class matches the one that is posted on inside.artcenter.edu.
      • You should have Course Learning Outcomes (CLOs) from your department. If you are writing or updating them yourself, please review the CLO_FAQ for suggestions, examples, and appropriate language.
      •  It is important for students to know how they will be graded. Please make sure the grading box is completed and indicates clearly what percentage of the final grade each project or assignment carries. Completing a rubric for major projects is a good way to make sure the criteria are clear as well.
      • Don't forget to complete the Alignment Chart. This is the section where you indicate which project evidences primary achievement of CLOs.
      • Provide details in your Weekly Plan to help students with time and project management, and in case they have to miss a class.
      • Make sure you provide estimated costs for required materials for your course in the appropriate section. This is essential to help students with fiscal and financial planning.


      If you have any questions while you are working on your syllabus, please don't hesitate to reach out to the Office of Faculty Development (sam.holtzman@artcenter.edu) or your department Director or Coordinator.


      ArtCenter at Night Faculty members - please use ACN Syllabus Template (below) and ACN Sample Syllabus.


    • Developing Rubrics

      A Rubric is a good teaching tool to use to measure the effectiveness of a piece or work in reaching pre-established criteria (derived from the Course Learning Outcomes). Most importantly, rubrics present a broad opportunity for increased communication between faculty and students about expectations, criteria, and parameters for projects and performance. Specifically, a Rubric is a list of what a student can expect to learn throughout the course and how it will be determined if they have demonstrated that learning. It is a list of goals as well as an assessment vehicle that is also used to deliver feedback. A good pedagogical practice is to give the rubric to the students when you hand out the assignment description or project brief. This is most effective when the criteria for the rubric are derived from the project brief, which was generated in response to the course learning outcomes (CLOs).

      Each faculty member can design their own Rubric to answer the needs of their course and assignment(s). The one requirement would be that the Rubric agrees with the grading information offered on the Syllabus and aligns to the college grading structure. The samples below show two different formats for rubrics, one that focuses on expectations tied to degrees of quality and the other allowing for greater subjectivity by defining the criteria clearly and using the rating scale to reflect achievement. Please download the handbook (Tools for Teaching: Rubrics) for further explanation.

    • Supporting English Language Learners

      The number of English Language Learners in the college has increased over the years. For many faculty members this presents new challenges in the classroom and studio. There are several resources available in the college for faculty and students who need support in the area of language and communication.

      To begin, please download the guide below Supporting and Engaging English Language Learners for pedagogical suggestions and tips and tactics to use at different stages of the term, from project briefs and assignments, through the crit to a final presentation. The objective of this guide is to provide a structure for faculty members to use to support English language learners in the classroom and studio at ArtCenter. Linking language and events across the term is a way to help students succeed and develop language in a specific context and for a specific purpose. This can be done beginning on the first day of the term, reinforced from projects and assignments to pedagogical practices for instruction, through critique, and to the final presentation. This does not mean lowering grading standards or classroom expectations for participation or performance, but it does mean being clear about your expectations and requirements, and providing students with this information in different ways and through multiple formats. In the classroom, it can mean donning a cloak of patience, sprinkled with empathy. Actively listen to what the student is trying to say and engage them. Ask clarifying questions. Paraphrase their statements or questions. Speak slower if needed for comprehension. Define vernacular vocabulary; emphasize subject or practice specific vocabulary, and scaffold from simple to complex when possible.


      Support for Faculty Members Teaching English Language Learners

      Faculty Development Workshops and 1:1 Coaching: A Faculty development workshop is offered every term on supporting and engaging English language learners as well as a Crit Strategies workshop that focuses on techniques for facilitating discussion and feedback in the classroom and studio. 1:1 coaching is also available if you can''t make a workshop, or have some specific questions and would like support.


      Support for English Language Learners in your Classroom or Studio

      The Writing Center: Hillside Room 202A is a useful academic resource to point students who are struggling with language towards. As an instructor you can require a visit to the writing center as part of an assignment with a written component.

      Integrated Studies Workshops: These are terrific co-curricular opportunities for students to practice their language skills in an art & design specific context, and to work on listening and following directions. Please encourage your students to attend these workshops to practice their English as well as solidify their skills.

      The library: There are wonderful resources for learning and practicing the English language in the library. For self-service language learning software, point students towards Mango and Pronunciator. There is also a liaison librarian for each department who can work directly with your students on subject specific research.

      Lynda.com: Encourage your students to use Lynda.com for tutorials. You can now embed links to specific Lynda tutorials in your DotEd course site.

      DotEd: Please post materials (syllabi, project briefs, rubrics, etc.) to DotED so your students can access them as needed. You can also post video instruction or recorded demonstrations to DotEd.

    • Liaison Librarian Program

      The Liaison Librarian Program is designed to deliver various library services specifically tailored for your course and department. As a faculty member at Art Center, you will have access to subject specialists in the Library who can help you with your research, course work, learning objectives and professional development goals. You can send your students to see your liaison librarian for project or research support, and you can arrange to have a liaison visit your class to help students learn about information literacy and offer them resources. For general information, visit the main Library Site. For specific information about library services for faculty members, please visit the Faculty Services page and contact one of the friendly Liaison Librarians to get started!

      • Faculty Performance Review

        Beginning in the 2014-2015 academic year, ArtCenter implemented a three-year cycle of performance review for Full and Part-time Faculty members. Faculty members will be notified by Chair when they are up for review.


        Part-time Faculty Performance Review

        Overall evaluation of part-time faculty members focuses on two areas: 1) teaching experience and effectiveness; and 2) professional accomplishments. Service to the department or college is not required but should be acknowledged as part of professional accomplishments. There is no institutionally prescribed weighting of these areas; each Department develops its own specific weighting based on departmental priorities.

        All part-time ArtCenter faculty members are included in one of three annual cohorts for performance review on a continual 3-year cycle.

        Cohort 1 should be reviewed starting in the 2015-2016 fiscal year.

        Cohort 2 should be reviewed starting in the 2016-2017 fiscal year.

        Cohort 3 should be reviewed starting in the 2017-2018 fiscal year.

        See PDF below for Part-Time Faculty cohort assignments. Cohort assignment is based on initial hire date. An individual's specific cohort may change if, for example, a faculty member is not teaching at the time that the department conducts the performance reviews, or is transitioning to another assignment. Faculty members should contact their departments to confirm the timing of their performance review.


        Full-time Faculty Performance Review

        The three areas for evaluation are: teaching effectiveness; professional experience and contribution to one's field, plus length of teaching at both Art Center and other institutions; and non-teaching service to the college, in the form of committee work or student advising as outlined in the Full-time contracts. These three areas are to be considered more or less equally.

        See attachments below for essential elements of the comprehensive review process for Full-time (FT) and Part-time (PT) faculty members, a description of the steps in the review process, the self-study form, and the performance review form that will be completed by the Department Chair.

        Review materials are to be collected by the faculty member (ex. syllabi for all courses taught during the time under review, student evaluations, self-study form, CV or resume, etc.) and submitted to the Department Chair prior to the review meeting.

        For help preparing materials please contact sam.holtzman@artcenter.edu. For questions about this process or to discuss your review results, please contact the Associate Provost for Faculty Affairs, Ted Young (ted.young@artcenter.edu).

      • Course Evaluations

        ArtCenter uses the online evaluation system EvaluationKIT for course evaluations each term. The course evaluations open on Saturday of Week 11 each term and are available for students to complete until Tuesday of Break Week 1. Results are available for faculty members beginning on Wednesday of Break Week 1 and can be retrieved from the EvaluationKIT site online or via their smartphone app.

        To access the system directly, please click on the following link: Login to EvaluationKIT or visit artcenter.edu/courseevals.

        In order to use EvaluationKIT you must be a current faculty member with an ArtCenter username and password. For questions regarding your account please contact the Help Desk: helpdesk@artcenter.edu.


        Information on the system and process for evaluating courses can be found at inside.artcenter.edu/go/courseevals. Please note that there are several course types that are excluded from evaluation. Faculty members who would like access to reports from the old system should send a request to their home departments. For technical problems with EvaluationKIT or assistance with course evaluation results/reports please send a request to coursevals@artcenter.edu.

        • Faculty Professional Development Fund

          The Faculty Professional Development fund is a new opportunity at ArtCenter for Faculty members to engage with peers through national or international professional settings – specifically presenting at conferences or professional organization meetings by invitation, in a not-for-profit situation. The Office of Faculty Development, underwritten by the Office of the Provost, will allocate funding. Please read the Faculty Professional Development Fund FAQ for protocols and procedures, established to make sure the application process is available to all, transparent, and equitable and take a look at the Faculty Professional Development Fund Process Map for the visual guide to the whole process. If your presentation is eligible and you wish to apply for FPD funding, please complete the Faculty Professional Development Fund Application and return to the Office of Faculty Development.


          Guidelines and FAQ:

          • Faculty members should apply to present at a conference or organize/speak on a panel (or have been invited to present) and then initiate the funding request with OFD (acceptance/invitation letter to be presented at this time).
          • Differentiated from the TAA* offered by the Faculty Council, this budget would provide funds specifically for faculty members to present by invitation/acceptance at professional conferences, etc.
          • Completed FPD Application and Education Department Travel Request form must be received in advance of travel. Faculty Development workshops and coaching will be offered in conjunction to help with conference application process.
          • Funds may be used for conference registration fees, membership fees if applicable, conference hotel, and travel to/from (including plane tickets and ground travel to/from conference, excluding rental cars or per diem), not to exceed $1,500 (national) or $2,500 (international). Blanket funding will not be directly allocated to the faculty member.
          • Purchases can be made in advance with OFD, or by the faculty member who will be reimbursed using the College’s Education Travel Expense Report Form, accompanied by original receipts.
          • OFD will work with the Faculty Member and a pre-determined, authorized Travel Agent to make the arrangements for travel.
          • If conference dates fall during teaching days, Faculty members must have approval from their department and must make all arrangements to cover any missed teaching days.
          • Faculty members can make use of the FPD fund once per calendar year, determined from date of presentation.
          • Preference will be given to faculty members who are applying for the first time.
          • Faculty members must be active faculty at the time of presentation, and have been with the college for a minimum of two consecutive terms at the time of application.
          • There is no responsibility to report or pay taxes on FPD awards (this is not considered earnings)
          • This opportunity is available to Public Program Faculty members.
          • Faculty members benefiting from this fund will be asked to work with the Offices of Faculty Development and Marketing and Communications to share their work with the community.
          • Faculty members receiving this funding will be asked to archive their presentations with the college.

          * ACFC TAA: ACFC Teaching Advancement Awards are your opportunity to receive up to $1000 to support a range of activities that enhance your knowledge as an educator and directly benefit your students in classroom and studio. A total of $3000 is available to be disbursed this term to successful applicants for research, conferences, workshops, exhibitions and related travel expenses that are not covered by departmental classroom support

        • CARE at ArtCenter

          Communicate  Assess  Refer  Educate


          ArtCenter is launching CARE: Communicate. Assess. Refer. Educate. CARE is a campus-wide initiative that provides outreach to students who are demonstrating signs of behavioral, emotional, and/or academic distress. By submitting a CARE referral you will be helping to connect students of concern to campus services, advisement, and off-campus resources, as needed.

          The CARE team, which receives and assesses referrals, consists of individuals from varied academic and co-curricular departments. The team will determine a plan to best address student and community need and continue to provide resources regarding students in distress. Please note that the CARE Team does not respond to emergencies on campus; campus security should be notified in the case of a medical or safety emergency.

          Faculty members are often the first to identify a student showing signs of distress, whether it be of an academic or of a personal nature. We encourage you to share that information through a CARE referral and (when appropriate) inform the student that you have made a referral on their behalf. Once the referral is submitted, Information that is essential to the faculty member, such as a student returning to a class or continued support needed, will be shared. Please know that the CARE Team may be limited in what they can share due to information that is protected by the Family Educational Rights and Privacy Act (FERPA).

          You will soon be seeing WE CARE stickers go up in each classroom with the link to the CARE webpage that will include resources, useful contact information, and the direct link to submit referral about a student of concern. Further information on the CARE Team and guidance on when and how to make a referral is on the CARE webpage:

          http://www.inside.artcenter.edu/go/care

          Should you have questions about the CARE Team, process or other resources please contact us at care@artcenter.edu.

          • Students Receiving Accommodations

            A person with a disability is any person who has a physical or mental impairment, which substantially limits one or more major life activities. The student requesting accommodations from the college must provide professional verification documentation certified by a licensed physician, psychologist, or other professional health care provider qualified in the diagnosis of the disability. We advise students to request accommodations as soon as possible after being admitted to Art Center or after being diagnosis with a disability. A student who is granted an official accommodation from the college will be issued an accommodation letter to bring to their instructors. Once a faculty member receives an accommodation letter for a student with a disability, they are encouraged to speak with the student directly about the accommodations and how they will best work in the context of the course. If there are any questions on how to provide the accommodations the faculty can consult with the Associate Director for Student Support Services in the Center for the Student Experience, Kendra Stanifer (kendra.stanifer@artcenter.edu) or by calling 626-396-2396. There will be a Faculty Development workshop about supporting students with disabilities during Week 3 of the term. If you received a request for accommodations from a student, please consider attending this workshop.


            Please see below for additional resources regarding students with accommodations:

          • Academic and Creative Integrity

            Academic and creative integrity is essential to personal and educational growth of students, which all members of the ArtCenter community are expected to uphold. This value maintains the standards of excellence of the College and creates a meaningful learning environment. Academic misconduct is a violation of the Policy that creates an unfair or unearned academic advantage to a student. This Policy is intended to assist students in understanding the academic and creative expectations of the ArtCenter community and what would constitute a violation of the Student Code of Conduct.

            For more information about the Academic and Creative Integrity policy, including protocols, procedures, and the full policy, please see the section on Academic and Creative Integrity on the Center for the Student Experience inside page.

            Once you have reviewed the policy and determined that a violation of the Academic and Creative Integrity policy has occured, please use this link to submit a report: https://cm.maxient.com/reportingform

            Any questions about policy, adjudication protocols, or reporting procedures, should be addressed to Kendra Stanifer (kendra.stanifer@artcenter.edu), Assistant Dean of Students/Director of the CSE.

            • Reminders & Resources for Students

              The first stop for resources for students at ArtCenter is the Center for the Student Experience (CSE). The CSE is where students can go to arrange counseling, get help with classroom accommodations, sign up for clubs and activities, get health insurance, pick up items from the food pantry or get meal cards, and get any help necessary from the international student advisors. The CSE also adjudicates student misconduct and academic integrity concerns. To help any students become a part of our community or navigate their way through ArtCenter, you can always refer them to the CSE. Please see the CSE Roles and Responsibilities attachment below for the full list of positions, staff members, areas of coverage, and contact information.

              If students are having academic concerns or have questions about their pathway towards graduation, please refer them to the Academic Advising office.

              The handout, Helping Students in Distress (below) is also a quick reference guide to help identify students in certain types of need so you can connect them with the appropriate resources.

              For additional information about the Writing Center, Time Management and Creativity Coaching, and in-term academic and studio resources, please see the PDFs below for the full text of Allfaculty emails, sent at Weeks 1, 3, and 7 of every term. The emails contain reminders about tasks to attend to at these points in the term, as well as resources for yourself as a faculty member and ones to be aware of for students in need.

              • Week 1: Syllabus, Attendance, Checklist for Day One, DotEd, Liaison Librarians, Accommodations
              • Week 3: Attendance, Faculty Development, Digital Teaching & Learning, Library Services, CARE, Academic Advising, Counseling, Writing Center, Creativity & Time Management
              • Week 7: Academic Advising, The Writing Center, Creativity Coach & Time Management, CARE, Counseling Services


              If there is ever an emergency, the first point of contact is Campus Security. Please call 2211 from a campus phone to contact security directly or go to the front desk in any of the main buildings on campus.

            • FERPA - Family Educational Rights and Privacy Act

              The Family Educational Rights and Privacy Act (FERPA) is a United States federal law that was enacted in 1974 (originally known as the Buckley Amendment) and has been updated many times since then. This law defines the controls and limits that govern working with student education records. 

              ArtCenter students have three primary rights under FERPA:

              • The right to have some control over the disclosure of information contained in one’s own education records;

              • The right to inspect and review one’s own education records (within 45 days of ArtCenter receiving a request for such access);

              • The right to seek an amendment to one’s own education records if they are inaccurate or misleading.

              The purpose of FERPA is to protect students’ rights to privacy, not to impede their education or endanger their well-being. For more information about FERPA at ArtCenter please review the attached document, FERPA_Student Privacy Rights. Institutional compliance with FERPA is coordinated by Enrollment Services. Any questions, comments, or concerns about FERPA should be directed to Enrollment Services at x2314.


            • Field Trip Waiver and Release Form

              Please use this Field Trip Waiver and Release Form and Field Trip - Off-Campus Proposal Form when arranging for an off campus trip with students that will take place during class time or is for instructional purposes.


              Field Trips
              Occasionally, instructors may find opportunities to enhance the classroom learning of their students by arranging field trips. Instructors who are considering field trips for their classes should consult with their Department Chairs/Coordinators for the policy and instructions. Department Chairs should approve final arrangements prior to the event, and all participating students must sign the Art Center College of Design Waiver and Release from Liability form. Faculty members should submit the signed waivers and the Field Trip/Off-Campus Activity Proposal form to the Office of the Provost.

              Guidelines for College-Sponsored Off-Campus Activities
              Whenever faculty members lead students in College-sponsored activities outside of Art Center properties, they must follow specific guidelines to ensure the safety of all participants and protection against both personal and institutional liability.  Faculty members should obtain written authorization from their Department Chairs and/or other responsible administrator prior to confirming arrangements for any off-campus activity. The roles and responsibilities of Art Center employees remain in effect in any official off-campus function, and faculty members should abide by all Art Center regulations.  All students must sign waivers when participating in field trips and other off-campus activities.

              In the event of legal action, Art Center College of Design employees and faculty members are covered under our General Liability policy (at the option of Art Center) while acting within the scope of the duties or obligations for Art Center, subject to the College’s policies terms and conditions.

            • Grants for Faculty Members

              There are 3 internal grants that are offered annually to faculty members at ArtCenter; 2 are sponsored by the ArtCenter Faculty Council and 1 by the Hoffmitz Milken Center for Typography. ArtCenter faculty members are also eligible to apply for the Fulbright U.S. Scholar program (see below for more information). For specific information about each grant, including timeline, please use the links provided. For some general resources about applying for grants, please visit the ArtCenter Faculty Council Inside page.


              Internal Grants:

              ArtCenter Faculty Council

              https://inside.artcenter.edu/ed/course/view.php?id=8481

              Faculty Project Grant: ACFC's Faculty Project Grants are your opportunity to receive up to $5,000 to support your professional and personal enrichment. A total of up to $40,000 in grant money is awarded each year for projects related to creative and scholarly development. All ArtCenter faculty are eligible to apply.

              Teaching Advancement Award: Faculty Council awards $3,000 in Teaching Advancement Awards each term. Individual awards are limited to $1,000. These awards support activities that enrich faculty teaching and student experience in the classroom.


              Hoffmitz Milken Center for Typography

              http://hmctartcenter.org/grant/2016-educator-grant/

              Educator Grant: The Educator Grants awarded by the HMCT strengthen and enhance the quality of teaching by ArtCenter faculty members. HMCT grants support research, workshops, seminars and other activities that investigate opportunities and ideas in the area of typography and language, while reinforcing the mission and goals of the HMCT. The HMCT awards up to $20,000 annually in grants in amounts up to $5,000. The deadline for Spring 2016 is February 10th.


              National & International Grants:

              Fulbright U.S. Scholar Program

              http://catalog.cies.org/

              The Core U.S. Fulbright Scholar Program sends 800+ U.S. faculty and professionals abroad each year. The Catalog of Awards for the 2017-18 academic year will be available beginning February 1, 2016. To register interest in the program, join the My Fulbright online community for updates and access to helpful resources for applicants: http://www.cies2.org/s/1064/index.aspx


              Regional & Local Individual Grants:

              Creative Capacity Fund, Quick Grant Program - Individual artists working in L.A. County are eligible to apply for one-time Quick Grants of up to $500 for professional development activities. These are offered monthly and are due on the 15th of each month: http://www.cciarts.org/_Library/docs/Quick_Grant_Guidelines_and_Appl_Prompts-_Proposed_-November2014_-_DRAFT_JS.pdf http://www.cciarts.org/_Library/docs/QuickGrant_FAQ_FY_15.pdf

              • Learning about Learning

                What we Know about How to Learn

                Understanding the fact that our brain is constantly changing and growing throughout our lifetime helps learners make meaningful connections and tap into prior knowledge and experience. Self-awareness of how we learn as individuals and in teams is a springboard for creative change and innovative growth.

                The presentation, Learning about Learning: What we know about how to Learn, introduces nine learning strategies that take the learner from knowledge to know-how. ArtCenter students’ ability to continuously learn and adapt will help determine the extent to which they thrive at in the college, in their personal lives, and in their future roles.

                1. Learning by Practice
                2. Learning in Chunks
                3. Cross-Training when Learning
                4. Frameworks for Learning
                5. Learning Takes Effort
                6. Making Learning that Sticks
                7. Learning that Motivates
                8. Engaging the Learner
                9. Learning from Peers

                We encourage you to view the presentation, dig into these 9 learning strategies, and reflect on what works in your classroom or studio, and what challenges you may have been having. As you consider how to integrate these ideas, please don't hesitate to reach out to the CITL staff. To learn more about Lynda.com and how to integrated Lynda into your DotED course and create more opportunities for student self-directed learning, please visit the Digital Teaching & Learning site. For help integrating these 9 strategies into your curriculum, pedagogy, and overall course design, please contact the Office of Faculty Development (sam.holtzman@artcenter.edu).

                The presentation, Learning about Learning, was prepared for ArtCenter Faculty Members by Laurie Burruss, Adjunct Professor in Illustration and delivered during a CITL event during Week 5 of the Summer '17 Term. Laurie Burruss is an adjunct professor at ArtCenter College of Design teaching Data Visualization for Illustrators. She consults in Education and the ed tech space, most recently supporting education at Lynda.com for the last eight years. Prior to her experiences at Lynda.com, Laurie served for 16 years as Professor Emeritus in Interaction Design as well as the Director of the Pasadena City College Digital Media.

              • Re-Tooling the Classroom for the 21st Century

                Dear Illustration Faculty Members,

                In preparation for the faculty retreat on Diversity & Inclusion, titled 'Re-Tooling the Classroom for the 21st Century' we are asking that you review some of the information, resources, articles, and videos below. They have been divided into the 4 main areas that we will discuss on Friday, July 21st; Pedagogy, Course Content, Assignments, and Critique. There is also a section below for Pre-Work with readings, videos, and links for more information, followed by college contacts for resources, next steps, and support. Please preview these topics, framing questions and associated resources, and reflect on your own teaching, experience, and practice before the retreat. We look forward to seeing you on Friday in the FDR.

                Pedagogy

                What does it mean to teach like a shepherd, not a judge? What does it look like when a learning environment is inclusive of different backgrounds, levels of experience, understanding, and learning styles? How can you build awareness of who your students are and their different needs? How do you engage all students in a classroom, including the voices that are shy, self-sensor or feel silenced?

                Course Content

                What does it mean to make content relevant and accessible for a diverse student body with multiple learning styles? How often should you revisit your content to reflect current and future trends, audience, purpose, etc? How can faculty keep updated on new industry standards and best-practices in regards to diversity and inclusion?

                Assignments

                What can you update in your assignments to include new voices, new roles, and new identities? What ways can we give students freedom to share their perspective in their assignments and allow space for difference - even if it is not something we see in the industry yet or are aware of existing markets? Why might it be important to establish a measure of equity related to budgeting and expenses for student work/projects?

                Critique

                How can you engage all students in a critique? How can you make sure each piece gets equal time and consideration? What can you do when works goes up that is political, or uncomfortable, or outside of your lived-experience? Alternatively, what can you do when work goes up that is offensive? What can you do when a conversation gets heated?


                Pre-Work: Readings, Videos, and Links for More Information

                Prior to the retreat on July 21st, please take some time to look through the following information, resources, material, links, etc...all related to Teaching & Learning from a perspective of Diversity & Inclusion:

                Pedagogy, Content, Assignments
                • Faculty Focus, Higher Ed Teaching Strategies from Magna Publications - Special Report: Diversity and Inclusion in the College Classroom. This is a valuable resource "whether you need help managing difficult conversations, responding to 'hot moments' or creating a more inclusive curriculum and incorporating culturally responsive teaching and learning practices".



                • Please see the section on this Faculty Development inside.artcenter.edu page called Learning about Learning to get a sense of what research shows us about how students are learning today. This is from a recent CITL workshop, delivered by Illustration faculty member, Laurie Burruss. Laurie's presentation, Learning about Learning is available for download.


                Critique
                • The Room of Silence - VIDEO about 'race, identity, and marginalization' in critiques at RISD, directed by one of their students, Eloise Sherrid. This was shown recently at an AICAD Presidents' meeting and all agreed that it could have been made about their own campus, classrooms, and studios.

                • Suggestions for a Design Critique is a page from a guide to Engaging English Language Learners' (see section above on this inside page), compiled by ArtCenter faculty and staff


                Teaching International Students


                Engaging English Language Learners


                Microaggressions and Implicit Bias

                • Microaggressions, once heard, experienced, or learned, can often become internal, go deep, and take root. Considering this, can we find a balance where we teach with rigor and empathy? Be a model, guide, critic, and also shepherd? The VIDEO, Overcoming Bad Inner Voices from The School of Life, illustrates the internal impact microaggressions can have on individual development and experience.




                • Heart-Centered Programs - Participant workbook from recent ArtCenter Human Resources Office sponsored Diversity and Inclusion training


                College Resources and Contact Information

                Center for Innovative Teaching and Learning


                The Library and Services for Faculty: Liaison Librarian - Information and Contacts


                The Center for the Student Experience: CSE - Information for Faculty about Student Resources


                CARE Team: If you have concerns about a student’s emotional and behavioral health impacting academic performance, please submit a CARE referral at http://www.inside.artcenter.edu/go/care. The CARE Team will determine a plan to best support the student based on the information you provide.


                The Writing Center: Hillside Campus, Rm. 202A. Monday-Friday, 9:00–7:00 and Saturday from 10:00–3:00. Email: writingcenter@artcenter.edu:


                Creativity and Time Management Coach, Jay Chapman: Hillside Campus cafeteria, Tuesday–Thursday, 10:00–4:00. 1111 Building lobby, Monday, 10:00–5:00. Phone: 626-353-6300. Email: jchapman@artcenter.edu


                Academic Advising: Encourage any students who have expressed concern about academic status or probation, degree audit, pathway to graduation, navigating campus resources, student policies, class registration, etc., to reach out to the Office of Academic Advising at advising@artcenter.edu.


                Counseling Services: You can always refer a student in crisis to the college’s counselors by contacting the Center for the Student Experience (CSE) Counseling Services at ext. 2323 or walking the student to the CSE office (across from Library). For any after-hours mental health crisis, call campus security at 626-396-2211, who will contact the on-call counselor.


                Human Resources: Title IX Information, Forms, Procedures, Contact, Definitions, and Resources

              • Integrated Studies Assessment Material

                Here are the Integrated Studies assessment material for the Embedded Signature Assignment in Design 1 and Design 2. Included are:

                • Introductory letter and instructions
                • Visual Evidence Template
                • INT_PLO1_Design 1_Embedded Signature Assignment Rubric
                • INT_PLO2_Design 2_Embedded Signature Assignment Rubric
                • INT_PLO Assessment Rubric instructions

                If you have any questions about these documents, how to complete them, or the assessment process in general, please contact Catherine MacLean (cmaclean@artcenter.edu) or Sam Holtzman (sam.holtzman@artcenter.edu).
              • Topic 26